The best online fax services may be advantageous for companies wanting to go green, as each communication is transmitted over the internet and saved in the cloud. There is minimal paper waste because there is no need to print documents.
Not all best online fax services are created equal. You’ll find low-cost options for people who only send faxes once in a while, as well as discounts for businesses that send faxes frequently. For law, healthcare, and financial services firms, there are a few solutions with additional privacy and security measures.
I’ve discussed the cost, benefits, and any potential negatives of the best online fax services in this article.
What are the advantages of faxing over the internet?
The most popular reason for using best online fax services is to save money in the office. A fax machine in the office may necessitate regular monitoring. When the entire procedure can be done online from a person’s desk, it eliminates regular maintenance, ink and toner expenditures, and productivity drops caused by employees standing around a machine while sending or waiting to receive faxes.
Your sent and received faxes are frequently stored online by fax providers. For some firms, especially those with faxing regulations, storing messages online rather than printing them out and shoving them into filing cabinets might be a lifesaver. Some best online fax services providers allow you to search for faxes so you can discover them later.
Top 10 Best Online Fax Services In 2022
You can search for faxes with some of the best online fax services providers. This way, you can find them later and read them.
Nextiva is a well-known business communications company that caters to businesses of all kinds. Nextiva’s vFax is a great way to keep track of all your faxes in one location, from any device. Nextiva vFax has you covered, whether you wish to use a physical fax machine or go completely digital. 256-bit SSL is used to protect each fax, and you can follow all faxes through a web interface or get faxes as PDF attachments in your email.
Faxes can be sent using the online portal, by email, or via a tablet or mobile device. It’s as simple as emailing the document to the phone number @ nextivafax.com to send a fax. International faxing is not yet supported by Nextiva vFax, and the web site may be more user-friendly. However, the prices are reasonable, and the fax management tools aren’t found in other virtual fax providers, which makes them stand out from the rest.
There are three plans available with Nextiva vFax:
- $7 per month for 500 pages per month, billed annually
- Professional: $13 per month for 1000 monthly pages, paid annually
- For pricing information, please contact Nextiva.
Nextiva eFax provides a free 30-day, 500-page trial to evaluate if the best online fax services is right for you.
Ooma Faxing is an add-on the best online fax services to the well-known Ooma Office suite. Ooma Office is a cloud-based corporate phone system that includes an unlimited number of extensions, a virtual receptionist, call forwarding, conferencing, call recording, voicemail transcription, and other useful features.
You’ll also be able to use their Ooma Faxing service. You’ll never have to pay for or repair a real fax machine again because it’s an entirely online service. Furthermore, Ooma Faxing is free with any Ooma Office package. While many consumers still require faxing capabilities, few business phone systems now include this feature. It’s easy for administrators to add the virtual fax feature to any user’s extension in the company, and Ooma Faxing lets both incoming and outgoing faxes be sent with the service.
Any user, even administrators, can review their virtual fax records via the portal. The main disadvantage is that outgoing faxes cannot be saved. However, if you are sending it yourself, you can just save a copy before sending it.
Ooma Office has two subscription options to choose from:
- Ooma Office is available for $19.95 per user.
- eFax with Ooma Office Pro for $24.95 per user.
EFax is the world’s leader in the best online fax services, with over 10 million users worldwide. It’s simple: send an online fax from your smartphone, computer, or tablet from anywhere. It’s as simple as downloading an app or sending an email—you don’t need a fax machine. Use your current phone number or create a new local, toll-free, or international one.
With eFax, you can have up to ten numbers on one account. It’s also simple to get started with eFax. Choose an area code based on your region or a toll-free number in the United States. One of eFax’s most notable features is the ability to transmit international faxes, which is something that not every online fax service provides. You can convert your fax number to eFax if you already have one for your business. It’s worth mentioning that eFax does not support novelty or custom fax numbers.
The following is a summary of the eFax price structure:
- eFax Plus costs $16.95 per month.
- Please send 150 pages.
- You will receive 150 pages.
- Setup costs $10.
In terms of value, eFax falls short. There are less expensive solutions available, but they are not ideal for high-volume consumers. To explore if eFax is appropriate for you, sign up for a free trial.
MetroFax provides outstanding value for money when it comes to the best online fax services. It’s a great option for small business owners and personal use, with options starting at $8.30 per month. The best smartphone app for faxing online is undoubtedly MetroFax. Even though the online interface is a little old-fashioned, it’s a great way to send and receive faxes from your smartphone.
MetroFax delivers excellent fax quality in addition to being a fantastic bargain. You won’t have to pay an activation charge to get started, unlike other systems we’ve seen. You can choose from three MetroFax plans:
- Up to 500 pages are required.
- Up to 1,000 pages for the best price.
- Professional—2,500 pages maximum.
Each plan is tailored to the demands of light, medium, and heavy fax users. Large files can also be accommodated by the platform. One user boasts about how easy it was to send a 500+ page fax using MetroFax, despite the fact that other online fax services couldn’t handle it.
Online fax service Fax.Plus is a low-cost option. They have a simple free plan as well as annual plans that start at $5 per month. Customers benefit from a user-friendly design as well as a fantastic mobile app. This is a significant benefit, as many of the services on our list appear to excel at one thing or the other.
No matter how many individuals need to fax, you’ll be able to keep prices down. Set quotas for how many pages each user gets per month, or create a hierarchy to ensure everything is in order for an audit. Fax.Plus offers a lot of extra features and perks at each plan level for an affordable the best online fax services.
Let’s take a deeper look at what each plan includes:
- 0 $—no cost
- $.20 for each additional page after the first ten.
- Only send faxes.
- Storage is limitless.
- Numerous fax recipients are
- Electronic signatures are a type of electronic signature that
- For $19.99, you may add a vanity fax number to your subscription.
- Signing up for Fax is completely free.,
The duration of the free plan is unrestricted. When you exceed the 10-page restriction, you’ll be charged per page.
If you want to transmit faxes from your phone or tablet, MyFax is another great the best online fax services alternative. The ease of this online faxing service, however, is what makes it stand out. The procedure for getting started is really simple. MyFax is an email-based fax service. You can send messages to recipients using both standard fax machines and an online fax service.
HelloFax is a fantastic fax service with a user-friendly UI. HelloFax stands out from the crowd because of its cloud storage integration and team possibilities, which are ideal for small businesses. It integrates with Google Drive, Dropbox, OneDrive, Box, and Evernote to provide you with access to your data from anywhere. The user interface is quite simple to use.
Another reason we chose HelloFax is that it has an integrated editor. This makes dealing with any attachments a breeze for you. Unlike eFax, which adds sent and received faxes to your monthly allowance separately, HelloFax adds them all together. This is, in my opinion, a far better pricing structure. All paid plans come with a 30-day free trial and annual contract discounts. While HelloFax is fantastic, it does have one major flaw that is difficult to overlook. It’s a little unfortunate that there isn’t a separate mobile app. However, if you can get past that, HelloFax is still a viable option.
FaxZero, as the name implies, is free of charge. They are, in fact, a completely free fax service. The platform has been used to send over 20.5 million faxes. FaxZero is easy to use. Simply go to the website and complete the fax form. You don’t even need to register an account to use this service. Simply type your name, company (optional), email address, and phone number into the fields provided.
Then type in the recipient’s name and fax number. After you’ve filled out the information, you can transmit up to three pages by attaching a file. This restriction does not include the cover page. Each day, you can send up to five free faxes, for a total of 15 free pages. That’s not bad given that you’re not paying for anything.
The disadvantage of FaxZero is that it does not allow you to receive faxes. However, it’s ideal for the infrequent user who only needs to send a fast fax. FaxZero also has an “Almost Free Fax” option for $1.99 per fax. You can send up to 25 pages with this option, and the FaxZero logo is removed from the cover page.
The “S” in Sfax stands for secure, which is ideal for an online fax service designed specifically for healthcare organisations. Privacy and security are important priorities whenever medical records are communicated via any channel. Sfax is a HIPAA-compliant fax service that lets users send, receive, manage, annotate, and digitally sign documents without the need for a fax machine or printer.
Sfax will improve your healthcare workflow process in addition to providing more security. Manually printing and signing documents is not a good use of time. Sfax lets your employees who work from home, as well as anyone who travels, send and get important health records from anywhere.
Sfax now offers unique Enterprise subscriptions for users who need more than 2,500 pages per month. For each page beyond your monthly limit, you’ll be charged $0.10 per page. Sfax is, as you can see, quite costly. However, for medical practises or any corporation in the healthcare industry, it is well worth the investment. Another disadvantage of Sfax is that it can only send faxes within the United States and Canada.
Biscom 123 is one of the the best online fax services available today. It’s a good option for folks who need to fax occasionally. It’s a straightforward option that will save businesses money if they don’t require high-volume faxing or extensive administrative capabilities. The subject line of the email you submit will appear on the fax cover page as well.
The message from your cover page will be the email’s content. Apart from that, you won’t be able to change anything else on the cover. Simply send the files you want to fax as attachments to the email. Attachments are converted to fax image files before being sent to the intended recipient. Once all pages have been securely transmitted and sent, you will receive a confirmation email. It is good that Biscom 123 can be used with email, but it has a flaw that other online fax services don’t have.
From the web interface, you cannot send a fax. The Biscom 123 mobile app, too, has issues. However, you must connect it to your existing email platforms. While using the software, you may encounter certain bugs and crashes.
Biscom 123 has two easy plans to choose from:
- $7.99 per month for an individual.
- Page count: 30.
- Over 30 pages, one user pays $0.07 per page.